Committee Roles

Updated 5 months ago by IT

The Committee

The committee meets once a month to discuss the current issues. An agenda is prepared which includes some standard items; Minutes of last meeting, matters arising, Suggestions, OOOD comments, Safety Log Entries, AOB.

 Responsibilities

  • To keep under review matters pertaining to the clubs constitution and rules
  • To promote good relations with the local community
  • To formulate the forward plans and programme
  • Provision and maintenance of Kitchen and equipment
  • Provision and maintenance of first aid supplies

Commodore

Responsibilities

  • To assume responsibility for and direct the general management of the club
  • To advise other officers and determine action to be taken on matters requiring urgent attention

Vice Commodore

 Responsibilities

  • To deputise for the Commodore when necessary

Treasurer

 Responsibilities

  • To assume overall management of all clubs monies and bank accounts
  • Monitor both income and expenditure and keep general committee informed of the implications of such
  • Liaise with the Auditor regarding the annual audit of the accounts
  • To report on the financial state of the Club at the AGM
  • To regularly report to the committee the ongoing financial position
  • To keep under review all matters pertaining to the clubs insurance
  • To receive and account for monies paid for food, drinks and sundries and for social events
  • To give notice in respect of the non payment of fees

Secretary

 Responsibilities 

  • To organise and keep minutes of General Committee meetings, AGM and EGMs.
  • To maintain and keep safely club’s records and documents.
  • To keep a record of matters pertaining to clubs rules and constitution.
  • To receive and deal with official correspondence.
  • Booking the hire of the hall for the AGM, end of August for following January.
  • Sending letters to members regarding problems.
  • Renewing camping certificate every 5 years. Due again in 2009.
  • Re writing and safely recording any changes made to the bylaws or constitution.

 Sailing Secretary

 Responsibilities 

  • The sailing secretary is responsible for all aspect of racing at the club.
  • Maintaining the events calendar.
  • Maintaining the CSC Sailing Instructions.
  • Resolution of all Sailing related issues.

Membership Secretary

 Responsibilities

  • To receive and account for fees paid by the members
  • To receive and report on applications for membership of the club
  • To devise and provide the necessary paperwork in respect of new membership and renewals
  • To keep, maintain and provide adequate records of club membership
  • To maintain and provide adequate records of boat ownership
  • To advise new members of club rules, programme and events
  • To organise Berthing

RYA Principal

 Responsibilities

  •  To administer the RYA Affiliation requirements
  • To oversee the training activities of the club

Junior Commodore

 Responsibilities

  • To organise training of the Junior members

Camping Secretary

 Responsibilities

  • To organise rubbish bins as required for collection of rubbish
  • To Organise Portable Lavatories as directed by the committee
  • To enforce the camping restrictions on the club
  • To maintain a log of camping numbers

 Entertainments Secretary

Responsibilities

  • Management of the social events programme

Maintenance Crew

 Responsibilities

  • To secure and supply clubhouse and gate keys
  • Maintain and repair of building and premises Inc slipways, berthing areas, foreshore, signs and fences
  • Organise and run the club work days as advertised on club calendar
  • Maintenance and repair of jetties.

 Safety Boats Maintenance

 Responsibilities

  • Maintenance and repair of rescue and committee boats and their engines.
  • Provision and maintenance of ancillary equipment for rescue and committee boats.

Duty Roster Secretary

 Responsibilities

  • To produce the Duty Rota
  • To invite the duty crew to turn up for their allotted duty
  • To inform the committee of missed duties

Newsletter Editor (Y & Y)

 Responsibilities

  • Collate articles supplied by the membership
  • Edit and publish six editions per year
  • Present standing instructions and rules imposed by the committee
  • Promote sailing and social activities as far as possible

 ICT Manager

 Responsibilities

  • Facilitate simple & effective club communications, using readily available channels
    • Committee to Members (Email & Facebook)
    • Committee to Committee (Email & Slack)
    • Member to Member (Facebook)
  • To maintain up to date external communications via main website (www.cotswoldsailngclub.org)
  • Manage secure cloud storage solution for committee reference documents (www.box.com)
  • Maintain & secure club members records including:
    • Renewals
    • Camping Records
    • Duty Rosters & members qualifications.
    • Training Bookings
  • Maintain racing & results solution.
  • Manage and ensure Members Handbook is kept up date.
  • Help and assist all members access all ICT solutions used by the club.

 

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